Public Engagement - SBI Speaker Policy

If you would like to speak on a particular topic you may do so by submitting a Request to Make Public Comment Form (Request Form), no later than 5:00 p.m. Central Time five business days before the date of the meeting.

The Board will try to publish the Board meeting agenda ten business days before the date of the meeting.

If an agenda item is added after the initial publication of the agenda, you may submit a Request Form to the Chair after the deadline to speak about the new agenda item.

The Request to Make Public Comment Form is available on the SBI website. The Request Form contains information to assist SBI and staff in understanding the nature of the comment and amount of time that may be required to hear the comment. The form includes, among other things:

• Your name;
   
• Your contact information;
   
• A description or summary of the comment you wish to make;
   
• A description of how your comments relate to investment management of state retirement, trust, or other funds; and
   
• A description of any previous presentations to the SBI you have made, including the date of any such presentations.

When you submit your Request Form, you may also provide any written materials you would like SBI to consider. If you do not provide written materials at the time of the request, the SBI staff may not be able to include the materials in the materials sent to the Board members and the Board members may not be able to review the materials before the meeting.

SBI staff will let you know whether your Request Form and materials were received by the deadline.

SBI staff will provide all Request Forms to the Chair of the Board for consideration. Submitting a Request Form does not guarantee the Chair will approve your request. The Chair may decline your request for any reason, including because you have provided the same or similar comment at a previous Board meeting.

SBI staff will inform you whether your request has been approved before the Board meeting and will provide the Board members with a list of approved speakers and their materials.

All comments are limited to two (2) minutes per speaker. The Chair has discretion to extend or restrict the time for each speaker.

The Chair has the discretion to approve up to fifteen (15) speakers per meeting. The Chair will prioritize (a) hearing a variety of topics; (b) hearing speakers who have not previously had the opportunity to address the SBI; and (c) hearing from speakers who are beneficiaries of an entity whose assets are managed by the SBI. 

All comments should be relevant to the agenda before the SBI and should be presented in a polite manner. Speakers should present their comments to the Chair and should not engage in personal attacks. The Board reserves the right to dismiss any speaker that engages in unproductive or hostile conduct.